Personal Assistant

We are seeking a dedicated and highly organized Personal Assistant to join our dynamic team in the center of Tallinn. This role involves supporting business operations across multiple countries and ensuring smooth communication with clients and colleagues. As a personal assistant, you will manage day-to-day office tasks, coordinate with international branches, and handle various administrative duties. A significant part of the job will involve organizing business trips and maintaining professional relationships with clients in different countries, particularly in Poland and Germany.

• Client Communication: Handle communication with clients in English and Estonian, ensuring timely and professional responses.

•  Internal Communication: Collaborate with colleagues in Russian, assisting in daily office tasks and problem-solving.

• International Coordination: Resolve issues related to the company’s branches in Poland, Germany, and other locations.

• Travel Arrangements: Plan and organize business trips, including purchasing tickets, booking accommodations, and handling logistical details.

• Administrative Support: Assist in content creation, document management, and office organization to ensure efficient operations.

• Personal Assistance: Stay in constant communication with the management team and assist with various tasks that may arise.

•  Fluency in English and Estonian for client interactions.
• Proficiency in Russian for internal communication.
• Ability to travel internationally, particularly to Germany and other company branch locations.
• Strong organizational skills, attention to detail, and ability to multitask.
• Eagerness to grow within the company, with a long-term vision of transitioning into a managerial role.
• Previous experience in a similar role is a plus but not mandatory.

• Work Schedule: Monday to Friday, from 9:00 AM to 6:00 PM.

   

• Location: Central office in Tallinn with free parking.

   

• Amenities: Access to a café with complimentary tea, coffee, and snacks.

   

•  Career Growth: Opportunities for professional development and the potential to advance into a leadership position.

   

• Supportive Environment: Work in an international company with the opportunity to engage in diverse and exciting projects across Europe.