Office manager

We are looking for a proactive and detail-oriented Office Manager to support our daily administrative and organizational life. The successful candidate will play a crucial role in maintaining a smooth and efficient office environment as well as assisting with HR/recruitment related tasks. If you are a multitasker with excellent communication skills and a can-do attitude, let us know!

Your main responsibilities will be:

• Be the first point of contact for our people regarding office-related topic and questions
• Greet and assist visitors in a professional and friendly manner
• Manage office supplies and place orders as needed to make sure the optimal supply availability
• Handle incoming and outgoing mail and packages
• Collaborate with team members to ensure office cleanliness and organization
• Collaborate with the People Team to integrate new colleagues into the local office culture and conduct inductions
• Handle employee key cards, parking cards, visitor key cards
• Organize occupational health and safety
• BambooHR system administration
• Assist in on- & off-boarding
• Help in organizing company events and various employee well-being related topics
• Assist with travel arrangements when needed

• Are attentive to details and have a flexible approach that demonstrates initiative
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• A positive and proactive attitude with a willingness to learn
• Have excellent communication skills and are fluent in English, good Estonian and Russian is a plus
• Events management experience
  
  Good to have:
  
  
• Experience with HR system BambooHR
• Interest in assisting with recruiting (screening calls)

• A competitive salary  
• Sports compensation via Stebby up to 100 eur per quarter
• A startup atmosphere with minimal bureaucracy
• Opportunities for career advancement
• A diverse and inclusive workplace
• 28 calendar days of annual leave
• Complimentary company merchandise