Executive Management Assistant

Due to the rapid growth of the company, we look for Executive Management Assistant to complete various administrative support, day-to-day HR activities and organizational tasks to maintain the ongoing requirements of the office.

Your role in our team

• Prepare documents, generate reports and presentations for internal and external communication.
• Maintain project-based reporting and workflow temporarily for some projects, as the case may be.
• Arrange and maintain hardcopy and electronic document archives.
• Arrange and facilitate meetings, take meeting minutes and tasks, assist the management with making of follow-ups from meetings.
• Handle essential HR functions like maintaining employee records, managing employment agreements, keeping track of working time and holidays, etc.
• Ensure legal compliance in day-to-day HR activities.
• Take part in development and implementation of HR policies and systems.
• Arrange business travels, reorder supplies and support other office operations.
• Plan and organize company outings and events.

Keys to success in this role

• Vocational or higher education in business administration or human resources.
• Previous administrative experience.
• Strong verbal and written communication skills in Estonian, English and Russian.
• Thorough knowledge of Estonian laws and regulations related to employment.
• Excellent computer literacy skills – MS Office, Google Workspace.
• Demonstrated responsibility and proactive attitude.
• Good organizational, time-management and problem-solving abilities.

• Interesting challenges in a fast-growing company.
• Supportive environment to sharpen your skills and elevate your professional status.
• Remuneration depending on performance, start from 1900-2200€ gross monthly.
• 3 days of additional paid annual holiday.
• Additional health insurance plan, effective after the probationary period.
• Location – Tallinn, but our team works remotely in different locations.
• Work on business days from 9 a.m. to 6 p.m. mainly on-site.

If you're interested in the position, please apply by submitting your CV and cover letter in English.