Common Services Assistant

The Embassy of Canada in Estonia is seeking a dedicated team player with excellent administrative skills to join our team as a Common Services Assistant. Working closely with the Head of Mission and program managers, you will provides services in the following business lines:

• Accounting and Finance – Provide services in line with corporate financial responsibilities.
• Contracting and Procurement – Provide contracting services including procurement of goods or services up to the mission’s delegated authority.
• Material Management – Provide services of minor purchasing, receipt, inventory, storage, distribution, interior decoration, maintenance, repair, and disposal of material for the mission.
• Real Property – Provide services to the property business line including procurement and management of the mission’s property portfolio and other properties.
• Events Coordination – Provide logistics services for mission hospitality and team-building events and for other events as determined.
• Common Services Program Support - Provide administrative support services to the Common Services program. Communicate, liaise and correspond with key contacts clearly. Research and compile materials as requested
• Other services as may be required.

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

• Open to all applicants with the legal right to work in Estonia, who meet all the essential qualifications, and whose applications are received by the closing date.
• Candidates holding documentation/visas not renewable in Estonia will not be eligible for a permanent position.

Contract Type: Indeterminate or Term (Full-time) 

Salary range: Starting salary 19 834 EUR per year gross (1652 EUR per month gross) + 13th month salary benefits (as per Terms of Conditions of Employment for Locally-Engaged Staff in Estonia)

How to apply:

Please note that only applications submitted through the Global Affairs Canada portal will be considered!

You must submit your application via this link (copy URL to your browser):

• https://staffing-les.international.gc.ca/en/careers/common-services-assistant-talin-55ee1c26-en

*Only applications submitted in one of the official languages of Canada will be accepted (English or French).

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*En langue française

L'ambassade du Canada en Estonie est à la recherche d'une personne dévouée et dotée d'excellentes compétences administratives pour rejoindre son équipe en tant qu'assistant(e) des services communs. En étroite collaboration avec le chef de mission et les gestionnaires de programme, vous fournirez des services dans les domaines d'activité suivants:

Résumé des fonctions:

• Comptabilité et finance – Fournir des services conformes aux responsabilités financières institutionnelles.
• Contrats et approvisionnement – Fournir des services contractuels, dont l'achat de biens ou de services dans la limite des pouvoirs délégués à la mission.
• Gestion du matériel – Fournir des services d'achats secondaires, de réception, d'inventaire, de stockage, de distribution, de décoration intérieure, d'entretien, de réparation et d'élimination du matériel pour la mission.
• Biens immobiliers – Fournir des services au secteur immobilier, dont l'approvisionnement et la gestion du portefeuille immobilier de la mission.
• Coordination des événements – Fournir des services logistiques pour l'accueil à la mission et les événements de renforcement de l'esprit d'équipe ainsi que pour d'autres événements.
• Soutien au programme des services communs - Fournir des services de soutien administratif au programme des services communs.
• Autres services selon les besoins.

Comment poser sa candidature:

Veuillez noter que seules les candidatures soumises via le portail d'Affaires mondiales Canada seront prises en compte.

Vous devez soumettre votre candidature via ce lien web (Copiez ce lien dans votre navigateur):

• https://dotation-erp.international.gc.ca/fr/carrieres/adjointe-de-services-communs-talin-55ee1c26-fr_ca

*Seules les candidatures soumises dans une des langues officielles du Canada (anglais ou français) sont acceptées.