ADMINISTRATIVE SPECIALIST (EVENT AND MEETING MANAGEMENT)

• Event/Meeting Management, Contract and Document Management;
• Provide comprehensive expert preparation, organization, and support for meetings of the Management Board, Programme Management Boards, Advisory Groups, and other governance bodies across various agency locations;
• Prepare and distribute key documents such as reports, notes, letters, presentations, and meeting minutes to ensure comprehensive communication and record-keeping;
• Offer contract management consultancy by liaising with counterparties, drafting Requests for Services, and ensuring compliance with contractual obligations to optimize project delivery;
• Manage and coordinate appointments and meetings for specific sectors and units;
• Plan and participate in events, seminars, and workshops, ensuring they align with organizational goals and run smoothly;
• Provide ongoing support to external stakeholders, ensure continuous and effective communication with stakeholders.

• Citizenship of an EU Member State;
• University degree or secondary education;
• Minimum of 4 years of relevant professional experience of which minimum 3 years of experience in event management or related field;
• Ability to work under pressure and respond to changes in a rapidly evolving work environment;
• Ability to exercise professional discretion in a highly confidential work environment;
• Good communication and interpersonal skills;
• Ability to cooperate smoothly in the multicultural environment;
• Advanced level of English.

If you would like to be part of our eu-LISA team, please submit your CV ASAP in English using the Europass format via the link below.